New Year’s is an occasion to celebrate the past and welcome new beginnings, and there’s no better way to step into another year than partying with your friends. But while the Christmas cakes and Turkey are all dandy, there are various other factors that you need to consider if you’re in charge of organizing one.

What to cook, what to wear, the decor, venue, and the activities to organize – much needs to be decided. But one of the most pertinent questions that arise is – what time do you invite people over for the NYE party?

Planning a party may seem quite challenging, given these questions, but you can still put together a memorable party for your guests. In this blog, we’ve gathered the most important considerations for planning a NYE party. Let’s take a look:

Where Should I Host the New Year’s Party?

The first thing that you need to decide is the venue of the party. But narrowing down on the right option would depend on the size, location, amenities, quality, accommodation, and other factors.

Start by deciding the kind of party you want to throw, how many people will be attending, and the facilities you want from the venue. Make sure that the venue you choose ticks all the boxes as follows:

Capacity to host the required number of guests
Convenient access to the venue for the guests
Facilities such as live music, karaoke, bar, and other services that you need
Can the venue accommodate the theme you’ve chosen?

When to Invite People to the NYE Party?

So now with the venue finalized, you need to send out invites to your guests. Make sure to send invites well ahead of the event so that your guests have plenty of time to plan and prepare for the event. Also, give yourself time to confirm the number of guests who will be attending your party to make arrangements for them.

When to Start a New Year’s Eve Party?

The best time to start a New Year’s Eve party is at 8-9 PM. Since the party will last beyond midnight, you’d want to choose the most appropriate time to start your party. Too early and you risk running out of food, drinks, and events. Too late and there may not be enough time for your guests to enjoy the party.

By starting the celebrations at 9 PM, you can easily serve snacks and then buffet to your guests with plenty of time for joyful events.

Which Events Should you Plan for your NYE Party?

Now that you’ve invited your guests at the right time, it’s time to decide the headliner of your event – what goes down at midnight? From the minutes preceding to and following the countdown, decide how you’ll mark the occasion that makes everyone feel included.

You can plan for games, themed acts, celebratory shots, and more. Make sure to plan your events according to the theme if you have one. For example: you can’t plan an orchestra event for your guests if you’ve booked a nightclub for the party.

Find the right entertainment that appeals to your guests and keeps them engaged. If you’re attending a ticketed event, make sure to purchase entry tickets for all your guests. You can also ask the management of the venue for help to organize your party.

What are the best food & drink options for my New Year’s Eve party?

Though not obvious, the food and drinks can make or break your party. While it’s great to go for carved pumpkins and cakes, you must keep in mind the preferences of your guests.

If you’ve invited people over early, it should give you plenty of time to serve small bites and snacks to your guests rather than sitting down for a 4-course dinner immediately.

As far as drinks are concerned, you should have a wide range of alcoholic and non-alcoholic options. If you expect your party to last well after midnight, arrange some late-night snacks for your guest’s alcohol consumption.

Oh, and you can’t forget the customary champagne at midnight. Purchase the right amount of bottles and glasses to serve your guests as soon as the countdown begins.

What music should I play for the NYE party?

Music is another essential at every New Year’s Eve party. For music, you can choose from various options, like having a professional DJ to chum up the dance numbers, a live band to rock n’ roll for the night, or a DIY ‘plug & play’ party from your Spotify or Apple iTunes playlist.

Another great option is to arrange for a karaoke to make it an all-inclusive and personal affair.

What should be my budget for the NYE party?

So you’ve invited your guests, narrowed down on the venue, planned all events, and arranged music – what are you missing out on? Your budget.

Once you’ve planned everything else, you can ascertain the budget required for the party. Charge for tickets as per your preference – whether you’re looking to make a profit or simply cover the costs.

If you’re planning the event at a club, you can request the management for discounts based on the number of guests and the facilities you need. Alternatively, if you’re a little tight on budget, you can ask your closest guests to DIY and help you with the decorations and cooking.

Which nightclub is the best for a NYE party?

Situated in downtown Toronto at College Street, Barcode Saturdays is the place to be on 31st December this year to welcome 2024 with a banger.

We’re a luxury nightclub that curates unforgettable New Year’s Eve parties every year, where you and your guests can indulge in an opulent atmosphere to celebrate new beginnings. From decor and food & drink options to live entertainment and plenty of games & events, we have everything you need to spend your New Year’s Eve in style.

Book a great start to the New Year for yourself and your guests with decadent live entertainment, delicious snacks and food options, premium wine, cocktails, and spirits, upscale bottle services, midnight countdown and toast, and thrilling party favors. At Barcode Saturdays, we have everything you need to celebrate a New Year’s Eve that everyone remembers.

What Time do you Invite People Over for NYE?